created 1.23.12; last revised:  January 2015

Recruit, Search, and Appoint

HR:  Hiring Manager Resources (mostly for classified staff)

• Classified: post position, search and recommend candidate 
• Librarian and Unclassified: recruitment, search, and appointment  

Orientation 

• HR:  Welcoming New Hires  (some overlap with pre-1st day and 1st week)
• Pre-1st day for supervisors  classified  |  librarians & unclassified
• 1st Day  
• 1st Week
• 1st Month 

Exit with notice

Employee

• review Human Resources Information for Exiting Employees
• send letter of resignation to Dean with copies to supervisor, AD, and Academic Personnel (librarian & unclassified) or HR (classified)
• schedule an exit interview with Employee Benefits (513) 529-3926
• give supervisor: 
• access to pertinent files on google drive and other electronic files 
• pertinent paper files

Supervisor

• make adjustments to cover essential responsibilities including electronic tools (libguides, libstats etc)
• schedule exit interview with employee
• confirm
• employee has scheduled exit interview with Employee Benefits
• forwarding address, keys, ID, parking hang tag are with ASC 
• timecard or leave report is submitted and approved 
• notify Systems (to systems@miamioh.edu)
• schedule computer wipe
• request removal from library listservs  
• notify web site staff (to mlink@lib.muohio.edu)
• request removal from library web site/staff directory 
• request removal from (email oxlibstaff if needed)
• wikis(cluster, personnel, instruction...) & other library web pages 
• if employee leaves without giving access to google drive files
• send email to Head, Academic Personnel, requesting access to the former employee google drive
• must request within 45 days of resignation date. 

Administrative Services Coordinator

• schedule exit interview with Dean 
• change phones
• notes office number is vacant
• removes signage
• updates staff list on web, org chart, paper